Transcribe Therapy Sessions intoStructured Clinical Documentation
Spend your evening with your family, not your charts. Record your therapy sessions and let AI transform them into professional progress notes in minutes.
HIPAA compliant. No credit card required.
Privacy-First Design for Therapists
We understand why therapists hesitate to record sessions. That's why we built SOAPNoteAI with privacy as the foundation.
HIPAA Compliant
End-to-end encryption, BAA available, and all data stored on HIPAA-compliant infrastructure.
Audio Deleted After Processing
Your recordings are processed and immediately deleted. We only keep the text you approve.
Consent Templates Included
Download ready-to-use client consent forms that you can customize for your practice.
From Recording to Progress Note in 3 Steps
Record Your Session
Use our app to record during the session, or share your browser tab for real-time telehealth capture.
Supports all common audio formats. Record on your phone, tablet, or computer. For telehealth, just share the tab.
AI Extracts & Structures
Our AI identifies the presenting problem, interventions used, client responses, and progress indicators.
Automatically structures content into SOAP, DAP, BIRP, or your preferred format.
Review & Export
Quick review, any edits you want, and export to your EHR or save as PDF.
Average review time: 30 seconds. Most therapists finish notes before their next client arrives.
Your Preferred Note Format, Automatically
SOAPNoteAI structures your session into the documentation format your practice requires.
SOAP Notes
Subjective, Objective, Assessment, Plan - the standard for medical documentation.
DAP Notes
Data, Assessment, Plan - popular in counseling and social work settings.
BIRP Notes
Behavior, Intervention, Response, Plan - focused on behavioral observations.
Free-Form Progress Notes
Narrative style for practices that prefer flexible documentation.
Sample Progress Note Output
Here's what a generated therapy progress note looks like (DAP format, anonymized):
Individual Therapy Session (50 min)
Data:
Client attended scheduled session, appearing well-groomed and alert. Reported improved sleep over past week (6-7 hours vs. previous 4-5 hours). Discussed ongoing workplace stress related to project deadline. Client identified pattern of catastrophic thinking ("If this project fails, I'll be fired"). Explored evidence for and against this belief. Client acknowledged past successful project completions. Mood described as "anxious but manageable." Denies SI/HI, reports feeling hopeful about upcoming vacation.
Assessment:
Client demonstrates progress in identifying cognitive distortions. Sleep improvement suggests reduction in overall anxiety. Continued work needed on applying cognitive restructuring in real-time stressful situations. GAD symptoms remain present but showing improvement.
Plan:
Continue weekly individual therapy. Homework: Practice thought records when noticing catastrophic thinking at work. Review coping strategies for deadline week. Next session: Process vacation experience, assess sustained progress.
Adapts to Your Session Type
The AI adjusts documentation style based on the type of session you're documenting.
Individual Therapy
Standard progress note format with focus on client presentation, interventions used, and individual treatment plan progress.
Couples Therapy
Documents both partners' perspectives, relationship dynamics observed, and couples-focused interventions (e.g., communication exercises).
Family Therapy
Captures family system observations, interactions between members, and systemic interventions applied.
Group Therapy
Notes group themes, individual member participation levels, group dynamics, and relevant individual observations.
Child & Adolescent
Age-appropriate language, developmental considerations, play therapy elements, and parent/guardian coordination notes.
Telehealth Sessions
Real-time capture by sharing your browser tab. Same documentation quality as in-person, with notation of session modality.
Client Consent Made Easy
We provide ready-to-use consent templates that explain AI-assisted documentation to your clients in clear, understandable language.
Sample Consent Language:
"I understand that my therapist may use a HIPAA-compliant AI documentation tool to assist with session notes. Audio recordings, if used, are encrypted, automatically deleted after processing, and never used to train AI. Only the resulting written notes are retained as part of my clinical record. I may decline AI-assisted documentation at any time without affecting my treatment."
Full customizable templates available when you sign up. Consult your state licensing board for specific requirements.
"I LOVE SOAP Note AI! It gives me back the time that charting was taking away from my patients at work and my family at home. I am so grateful for this tool and use it for every session, every day!"
Mental Health Professional
Create Your Therapy Progress Note in 2 Minutes
Start with 20 free SOAP notes. No credit card required.
Frequently Asked Questions
SOAPNoteAI uses HIPAA-compliant AI to process your session recordings. Simply upload an audio file or record directly in the app. The AI transcribes the session and automatically structures the content into your preferred documentation format (SOAP, DAP, BIRP, or free-form progress notes).
Yes, recording therapy sessions can be HIPAA compliant when done properly. SOAPNoteAI uses encrypted storage and processing, and you should obtain client consent before recording. We provide consent templates and follow all HIPAA security requirements including encrypted transmission and storage.
SOAPNoteAI supports multiple documentation formats including SOAP notes (Subjective, Objective, Assessment, Plan), DAP notes (Data, Assessment, Plan), BIRP notes (Behavior, Intervention, Response, Plan), and free-form progress notes. You can choose the format that matches your practice requirements.
Telehealth sessions work perfectly with SOAPNoteAI. Simply share your browser tab during the telehealth session and SOAPNoteAI captures the audio in real-time—no separate recording or uploading needed. The AI processes telehealth sessions the same way as in-person sessions.
Our AI achieves high accuracy for therapy session transcription, including recognition of clinical terminology, mental health concepts, and therapeutic interventions. You always have the opportunity to review and edit the generated notes before finalizing.
Most therapy session recordings are processed and structured into documentation within 2-3 minutes, regardless of session length. You'll have complete progress notes ready for review almost immediately after your session ends.
Yes, obtaining informed client consent is essential and often legally required. We provide downloadable consent templates that you can customize for your practice. Many therapists find that clients appreciate the improved documentation quality and the therapist's increased presence during sessions.
SOAPNoteAI works with all therapy session types including individual therapy, couples therapy, family therapy, group therapy, and child/adolescent sessions. The AI adapts its documentation style based on the session type and your preferences.